Insemination terms

General Terms and Conditions of the EU Semen Collection Station Sosath

(D-KBP-036-EWG) – Status January 2026

By using our services, all breeders acknowledge and accept the following terms and conditions as well as the applicable covering and insemination regulations of the respective breeding associations.

1. Breeding Season

The breeding season starts on 16 February 2026 and ends on 16 August 2026.

2. Principle of Invoicing

From the 2026 breeding season onwards, stud fee splitting applies exclusively to all stallions.
Immediate full payment is no longer offered.

The stud fee splitting consists of:

an insemination fee (before the first insemination)
a pregnancy fee (due on day 45 after the last insemination)

Credit in Case of Non-Pregnancy

If a mare remains barren in 2026 (not in foal or resorbed), the pregnancy fee for the 2027 season will be fully credited, provided a veterinary certificate is submitted by 01 November 2026.

Special regulations apply to the use of frozen semen (FS) (see section 7).

3. Semen Orders

Semen orders must be placed by email, telephone, or via the semen order form.

Orders must be placed by:

10:00 a.m. (standard overnight shipment)
7:15 a.m. (same-day shipment via HippoExpress)

Required Information for First Orders

selected stallion
full name and address of the breeder
responsible breeding association (including membership number)
complete shipping address
mare details (name, life number, pedigree)
name and address of the inseminating veterinarian

Repeat orders can be placed using the mare’s name and breeder’s name.

Order the semen online

Covering Certificates

Covering certificates must be submitted to the stallion owner at the beginning of the breeding season (not to the veterinarian).

4. Shipping & Documentation

Shipping

Germany: Overnight shipping on all days except Sunday to Monday
International: Overnight shipping Monday to Thursday (in exceptional cases until Friday)
HippoExpress: Same-day delivery available daily

Shipping costs are charged separately to the breeder.
For international shipments, additional costs for TRACES certificates apply.
No liability is accepted for delays or damages caused by shipping service providers.

Collection on site is possible daily.

Semen Usage Certificate

A semen usage certificate must be returned immediately after each shipment (by email or post).
The final certificate must be received no later than 1 September.

5. On-Station Insemination & Accommodation

On-station insemination is possible. Coverings are carried out only after follicle examination.
Ultrasound scans, follicle checks, and pregnancy examinations are charged separately by the veterinarian.
Swab samples are mandatory for barren mares (except maiden mares).

Veterinary health services are provided by the station veterinarian Dr. Lagershausen.

Accommodation

Stables and pasture are available
Cost: €15.00 per day (mares with or without foal)
Accommodation is at the breeder’s own risk

Temporary Unavailability of a Stallion

If a stallion is temporarily unavailable due to competition, illness, or other reasons, we may offer:

frozen semen (if available), or
another station stallion by prior agreement

There is no entitlement to a refund or reduction of the stud fee.

6. Stud Fees

The currently valid stud fees are published on the stallion station’s website.

Insemination Fee

The insemination fee is due before the first insemination and is non-discountable and non-refundable.

Pregnancy Fee

The pregnancy fee is due on day 45 after the last insemination.

Non-Pregnancy / Resorption

A veterinary certificate confirming non-pregnancy must be submitted without request.
Without such confirmation, the mare is considered pregnant and the pregnancy fee will be charged after 45 days.

In the event of resorption by 01 November, the pregnancy fee will be credited for the same mare in the following season, provided a veterinary certificate is submitted.

A change of mare is only possible in justified exceptional cases and after prior consultation.

All prices are net prices.
Discounts for multiple mares may be granted upon request.

7. Frozen Semen (FS)

General

Upon purchase of frozen semen, the breeder receives one insemination dose per order.
There is no entitlement to a refund or credit in case of non-pregnancy.

Frozen semen may only be used for conventional artificial insemination or embryo transfer.
Use for ICSI or other advanced reproductive technologies is permitted only with prior written approval and conclusion of a separate usage agreement.

Invoicing & Payment

Frozen semen is charged per dose and must be paid at the time of order.
Stud fee splitting does not apply to frozen semen.

For repeat orders for the same mare, a discount of €100 is granted on the respective frozen semen insemination fee.

Shipping & Containers

Shipping is carried out via courier service.
Shipping costs and any applicable TRACES certificates are not included in the frozen semen fee.

Containers are available at the station by prior arrangement.
Costs apply for outbound and return transport as well as liquid nitrogen.
In case of late return or loss, the container will be charged in full.

Use & Documentation

Frozen semen remains the property of Hengsthaltung Sosath.
Unused semen must be returned in full.

Transfer to third parties, splitting of doses, or use for unapproved mares is prohibited.
Only one covering certificate is issued per sold dose.

The semen usage certificates included with the shipment must be completed in full, signed, and returned immediately after insemination.
Empty frozen semen straws must be enclosed.

Embryo Transfer

In the case of embryo transfer, the stud fee is due for each developed or frozen embryo, regardless of whether it is transferred during the same breeding season.
Each developed or frozen embryo must be reported to the stallion station.

8. Young Stallions

The use of young stallions prior to completion of their performance test is at the breeder’s own risk.
The station makes every effort to obtain the required performance records but cannot guarantee their completion.

9. Legal Matters

German law shall apply.
Place of jurisdiction is Oldenburg (Germany).
Visits to the station stallions are possible by prior telephone arrangement.